The Healthy Work Campaign (“HealthyWorkCampaign”, “we” or “us”) has established this privacy policy to provide you with discretion over your personal information and explain to you how your information is protected, collected and used. This privacy policy applies to personal information (defined below) about you that we collect, use and otherwise process regarding you. We may update this policy from time to time without formally notifying you.

Protecting your privacy

HealthyWorkCampaign does maintain the right to send you information via email if you have provided your email address to us, relevant to the conditions under which you provided your email address. However, we will never sell your information to anyone without your explicit permission.

Your Personal Information is not shared with any third parties without your consent except as noted below. Your Personal Information is not shared with any third parties without your consent except as noted below. This website uses cookies and other devices to track your use of the site. Cookies are small files that store information about your account, web browser, computer, mobile phone, or other device. Most companies and many organizations on the web use cookies to enable special features or to provide you with a better, faster, or safer experience. We use cookies to make better and easier to use; to provide you with a more personalized experience; and to protect you, others, and from malicious activity. To opt out, you can remove or block cookies using the settings in your browser.

HealthyWorkCampaign does not knowingly collect information from individuals under the age of 16. If we become informed that a subscription or story has been submitted by a person under the age of 16, we will remove all materials posted by such individual and will delete the account used by such person to access our website.

Postings made on the website may include links to third party websites. Such websites will have different privacy policies than those set forth herein. We disclaim all responsibility for compliance with the privacy policies of those third party websites, and strongly urge all users of to review such third party privacy policies.

Data we collect and store

We collect personal information about you whenever you use our services and you volunteer this information to us. As part of the process when you use one of our contact forms (including the ‘Share Your Story’ form), we may request, but do not require, your name, email address, and city or zip code (your “Personal Information”). We may additionally record your submissions to forms accessible on/through the website, including, but not limited to, your joining the movement (by subscribing to our newsletter), signing the pledge (to support our campaign), sharing your work story (through our ‘Share Your Story’ form), submitting to become our campaign partner, and your general geographic region and/or your organization affiliations if provided of your own will (your “Campaign Activity Information”).

Please do not post any personal information in any public forum of (such as through our Share Your Story and Healthy Work Pledge forms) or on our social media channels which you would feel uncomfortable about being made public.

HealthyWorkCampaign may use information you provide regarding your employment status (employer name, industry in which you work, location, and employment status as ‘current’ or ‘former’) where indicated.

We make good faith efforts to store all collected data in a secure operating environment that is not available to the public. All of our collected data resides on servers in the United States.

Our web server logs collect information for each page served, including your IP address, page URL, your login and timestamp. Web logs help us to diagnose problems with our server, to administer our website, and to otherwise provide our services to you.

How we may use your data

We may share your Personal Information with affiliated third parties (for example, our database administrators) for the sole purpose of helping us do our work. These groups do not share your Personal Information with anyone or use it for any purpose other than as instructed by us.

In addition, we may utilize your Campaign Activity Information for internal purposes to help us personalize the experience for each user and to operate, maintain and improve the features and functionality of our website. Please note that if you choose to make some of your Campaign Activity Information public (such as making a comment in a public forum or sharing your work story), third parties will have access to such information to the degree you indicate to us at the time of submission or otherwise.

Notwithstanding anything to the contrary set forth herein, HealthyWorkCampaign: (1) may disclose information about its users if required to do so by law or in the good faith belief that such disclosure is reasonably necessary to respond to subpoenas, court orders, or other legal process; and (2) may also disclose information about its users to law enforcement officers or others, in the good faith belief that such disclosure is reasonably necessary to: (a) enforce our Terms of Service; (b) respond to claims that any posting or other content violates the rights of third-parties; (c) or protect the rights, property, or personal safety of HealthyWorkCampaign, its users or the general public.

In the event that HealthyWorkCampaign is involved in a bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be transferred as part of that transaction. The promises in this Privacy Policy will apply to your information as transferred to the new entity.

Other sites’ search engines and other websites unaffiliated with HealthyWorkCampaign may archive or otherwise make available information publicly displayed on our website.

How long do we keep personal information?

We will keep your information for as long as we need it for the purpose it is being processed. The information may also be retained so that we can continue to improve your experience with us.

We will actively review the information we hold and delete it securely, or in some cases anonymize it, when there is no longer a legal, business or campaign participant need for it to be retained. If you stop interacting with us as a user, we will remove or anonymize your information after seven years.


Each communication we send by email will have an unsubscribe option which will allow you to indicate you do not desire to receive further emails. We aim to implement any unsubscribe requests within 10 working days of receiving those requests, but it is possible you will receive some emails in the period prior to that change being made. You also can withdraw your consent to the processing by at any time by sending an email request to .

Requesting a copy of your personal information

You may request a copy of any personal data about you held by HealthyWorkCampaign. There is no fee for this request.

The request must contain the following:

  • Your name, email address, mailing address, or other personable identifiers you provided, so we can verify your identity.
  • Details of your request.

Please send your request to .

What are your legal rights in relation to the personal information we hold about you?

Consistent with the requirements of data protection laws in the U.S. (including specifically the state of California), if they are applicable to you, you have certain rights in relation to your personal information. In the case of California residents who enjoy the most stringent personal data privacy protections in the U.S., this includes the right to: access the personal information we hold on you (except to the extent it may contain personal information of others who have not consented to disclosure to you or information that is legally privileged) in a “readily usable format”; to request that we correct your personal information if that information is incorrect; and to request erasure of the personal information that identifies you. As a California-based institution, we grant these rights to all our site users. (See “Requesting a copy of your personal information” above for how to proceed.)

Responses by HealthyWorkCampaign to your exercise of these rights will be provided within one month via email and generally there is no fee for making these requests. If your request is particularly complicated, we may extend the deadline for responding to three months, but we will let you know if this is the case. will handle all requests in accordance with applicable law. However, depending on the right you wish to exercise, and the nature of the personal information involved, there may be legal reasons why we cannot grant your request.

How will we inform you of changes to this Privacy Policy?

If we change this Privacy Policy, we will let you know about the changes by publishing the updated version on We are committed to protecting and respecting your privacy and will continue to do so in any future changes we make to this Privacy Policy.


If you have any questions about this policy, please email .

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